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IMPACT
ASSESSMENT

USE CASE

Use case: how this workshop is assessed with the tool

This page is a step-by-step example showing how an event is assessed with the tool. The organiser answered all questions in the Excel file for this workshop. The tool calculated scores for each dimension and an overall score, then produced tailored recommendations. You can follow the same steps with your event to obtain comparable scores and recommendations.

Suitable for workshops, training events and collaborative academic events.

Complete the
Excel questionnaire
Review
calculated scores
Read generated
recommendations

Step-by-step tutorial

How the workshop is assessed

The organiser answered all questions in the Excel file for this workshop by marking the relevant options with an “X”.

Example of calculated scores

The tool uses the answers to calculate scores for each impact dimension and overall event score in Calcul_score page.

Example recommendation generated by the tool

Each answer in the questionnaire has a linked recommendation in the adjacent column.
After the answers are selected, all related recommendations are gathered automatically on the GUIDED page.

How recommendations are gathered

Collaboration

  • Organize shared folders early and define workflows
  • Link tasks to milestones and shared goals
  • Use reflection, synthesis, and feedback loops
  • Ensure accessibility and licensing

Skill development

  • Create small mixed-skill teams
  • Include brief daily check-ins and shared summaries
  • Use active facilitation techniques and low-pressure sharing formats
  • Offer facilitation notes or user support materials
  • Use structured dialogue formats, e.g. World Café, fishbowl discussion
  • Include peer listening activities or perspective swapping
  • Identify which components are flexible vs. fixed

Open science

  • Provide guidance on consent forms, data reuse terms, and disclosure practices
  • Use FAIR data management templates and tools
  • Encourage metadata standards and persistent identifiers
  • Include FAIR checks in project milestones

Innovativeness

  • Use cross-sectoral or cross-disciplinary teams
  • Apply structured creativity tools such as SCAMPER or concept mapping
  • Encourage exploration of unusual pairings or analogies
  • Include real-world constraints in design reviews

Knowledge valorisation

  • Define audience and channel
  • Develop storytelling formats or elevator pitches
  • Involve a technology transfer office (TTO)
  • Document inventions or license-ready assets

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Introduction
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Step 1:
Tool

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Step 2:
Score calculation

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Step 3:
Recommendations

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Use case
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